Submission Tracker

M MongArchive.org Archive. Research. Preserve.

The Submission Tracker helps MongArchive organize submitted materials as they move through review. It can be used privately by the archive team or publicly in a limited form without showing private names, emails, addresses, or sensitive details.

Check Submission Status

Look Up a Tracking ID

Enter a public tracking ID to search for the current status of a submitted material. Do not enter private names, emails, phone numbers, family information, or personal details.

Note: Public lookup should use tracking IDs only. Private contributor information should stay internal.

How the Tracker Works

This page is for tracking submissions, not for explaining every status label again. For full label meanings, use the Review Status Guide.

Each Submission Gets a Tracking ID

Tracking IDs help MongArchive follow a submission without exposing private contributor information.

Status May Change During Review

A submission may move from submitted to under review, needs sources, reviewed, accepted, or not accepted.

Public Details Stay Limited

A public tracker should only show safe details, such as public title, collection, status, year, and general notes.

For full status definitions, see the Review Status Guide.

Example Tracker Format

This sample format shows how submissions can be organized. Public versions should avoid private personal information.

Tracking ID	Submission Title	Collection	Status	Date Received	Review Note
MA-0001	Example Oral History Submission Public title or short description only	Audio & Visual Materials	Under Review	2026	Checking consent, source notes, and description.
MA-0002	Example Book Reference Citation details pending	Books & Publications	Needs Sources	2026	Needs publisher, year, page number, or archive link.
MA-0003	Example Map Record General record title only	Maps & Geography	Accepted	2026	Accepted for archive organization.

Recommended public version: show only tracking ID, public title, collection, status, year, and general notes. Keep contributor names, emails, private family details, exact personal locations, and sensitive information private.

Tracker Notes

Use General Public Notes

Public notes should be short and general, such as “needs citation,” “checking permission,” or “accepted for archive organization.”

Separate Internal Notes

Internal reviewer notes can include more detail, but they should not be shown publicly unless they are safe and appropriate.

Link to Final Records

When a submission becomes a public archive record, the tracker can point readers to the final public page.

The Submission Tracker should not expose private personal information. If a submission includes sensitive material, use a private internal tracker instead of a public tracker.

Use these pages to learn more about submissions, review, citations, and correction requests.