Overview
MongArchive.org respects visitor privacy and handles submitted information with care. This Privacy Policy explains what information may be collected, how it may be used, how public submissions may be handled, and how visitors may contact MongArchive about privacy related concerns.
MongArchive is an independent archive and research platform. It is not an official archival institution, government agency, university archive, museum, library system, court, legal authority, or public records office.
By using MongArchive.org, visiting its pages, contacting the website, or submitting materials, you acknowledge this Privacy Policy and related site policies.
Information Visitors May Provide
Visitors may provide information when they contact MongArchive, submit materials, request corrections, report concerns, or use available website features.
Information provided by visitors may include names, email addresses, contact details, source details, messages, correction notes, documents, links, images, oral history details, contributor notes, and other materials voluntarily sent to MongArchive.
Visitors should avoid submitting private, sensitive, confidential, unnecessary, or unrelated personal information.
Information Collected Through Website Use
MongArchive may collect limited technical information related to website use, server activity, security, performance, access logs, error reports, browser type, device type, IP address, approximate location data, referral pages, pages visited, dates, times, and other basic technical records.
This information may be used to operate the website, maintain security, prevent abuse, troubleshoot problems, improve performance, understand general site activity, and protect the archive.
Cookies and Similar Tools
MongArchive may use cookies or similar tools when needed for website function, login sessions, preferences, security, spam prevention, analytics, or site performance.
Visitors may be able to limit cookies through their browser settings. Some website features may not work correctly if cookies are blocked or disabled.
How Information May Be Used
MongArchive may use submitted information and technical records to operate the website, review submissions, respond to messages, process correction requests, handle privacy concerns, protect copyright, prevent misuse, organize archive materials, and maintain website records.
Information may also be used to preserve accepted materials, document source context, contact contributors when needed, investigate abuse, respond to legal concerns, or protect the safety and integrity of MongArchive.
Submissions and Public Materials
Materials submitted to MongArchive may be reviewed before publication or archive inclusion. Submitting material does not guarantee acceptance, publication, verification, permanent preservation, or public display.
Accepted materials may become publicly visible on MongArchive, including source titles, descriptions, citation details, contributor information, images, documents, links, notes, or other submitted context when appropriate.
Visitors should only submit materials they have the right to share and should avoid submitting private information about themselves or others unless they have permission and a clear reason to do so.
Oral Histories, Family Materials, and Personal Records
Oral histories, family memories, photographs, recordings, documents, and personal records may contain sensitive information. Visitors should use care before submitting materials involving living people, children, family matters, private records, or community concerns.
MongArchive may restrict, remove, reject, edit, or request more information for materials that raise privacy, consent, safety, accuracy, copyright, or legal concerns.
Children’s Privacy
MongArchive is not directed toward children. Children should not submit personal information, private family materials, photos, documents, oral histories, contact details, or other materials without permission from a parent or guardian when permission is required.
If MongArchive learns that personal information from a child was submitted without appropriate permission, the information may be removed, restricted, or deleted.
For more details, please review the
Children’s Privacy Notice.
Sharing Information
MongArchive does not sell visitor personal information.
Information may be shared when needed to operate the website, review submissions, respond to messages, preserve accepted materials, handle copyright or privacy concerns, prevent abuse, protect website security, comply with legal obligations, or work with service providers that help operate the website.
Information may also be disclosed if required by law, legal process, safety concerns, copyright complaints, privacy requests, or to protect MongArchive, visitors, contributors, administrators, team members, or the public.
Third Party Services and External Links
MongArchive may link to external websites, public archives, libraries, databases, articles, books, videos, documents, organizations, or other third party resources.
External websites are not controlled by MongArchive. Their privacy practices, security, content, availability, cookies, policies, and future changes are handled by those external websites.
Visitors should review the privacy policies and terms of external websites before using them or submitting information to them.
Data Retention
MongArchive may keep submitted materials, contact messages, technical records, review notes, correction requests, copyright notices, privacy requests, and related records for as long as needed to operate the archive, maintain documentation, prevent abuse, preserve accepted materials, resolve disputes, or comply with legal obligations.
Some accepted materials may remain publicly available as part of the archive unless removed, corrected, restricted, or updated for privacy, copyright, safety, accuracy, legal, or preservation reasons.
Security
MongArchive takes reasonable steps to protect the website, submissions, contact messages, review notes, technical records, and related information from unauthorized access, misuse, loss, alteration, or disclosure.
However, no website, server, database, email system, hosting provider, or online service can guarantee complete security. Visitors and contributors should avoid submitting private, sensitive, confidential, or unnecessary personal information.
Visitors are responsible for using appropriate security practices, including updated browsers, secure devices, careful file handling, and personal backups.
Data Security and Breach Response
If MongArchive becomes aware of unauthorized access, data loss, security misuse, or a possible breach affecting personal information, MongArchive may review the issue, take reasonable steps to protect affected information, restrict access, preserve relevant records, contact service providers, and notify affected users when appropriate or legally required.
MongArchive may also update security practices, remove or restrict affected materials, reset access where needed, and take other reasonable steps to protect the website, contributors, visitors, and archive records.
Corrections, Removal, and Privacy Requests
Visitors and contributors may contact MongArchive to request corrections, updates, removal review, privacy review, or help with privacy related concerns.
Requests may be reviewed before action is taken, especially if the request involves archive records, source documentation, public materials, legal obligations, copyright concerns, privacy concerns, or preservation needs.
For more details, please review the
Correction & Removal Policy.
Account and Access Information
Some website features may require an account, depending on how MongArchive is configured. Account related information may be used to manage access, prevent abuse, support available features, and protect website security.
MongArchive may restrict, suspend, remove, or terminate access to accounts or features when needed to protect the website, archive materials, visitors, contributors, privacy, copyright, safety, or legal compliance.
Related Policies
This Privacy Policy should be read together with related MongArchive privacy, correction, removal, and disclaimer pages.
Changes to This Policy
MongArchive may update this Privacy Policy at any time. Continued use of the website after changes are posted means you accept the updated policy.